According to the Articles of Association, a notice to a general meeting of shareholders shall be delivered to shareholders no earlier than two months and no later than twenty-one days prior to the meeting by publishing the notice in at least one national newspaper selected by the Board, or by sending the notice to shareholders by a letter posted to each shareholder´s address entered in the shareholders’ register. Notice to a general meeting and other relevant information, such as Board proposals, will be available for shareholders at least twenty-one days prior to the meeting at Ramirent´s web site www.ramirent.com. Copies of the financial statements and the proposals of the Board of Directors to a general meeting will be available for inspection by shareholders at least one week prior to the meeting at the Company´s head office, and at Ramirent´s web site www.ramirent.com.
To have the right to attend a general meeting, a shareholder shall be registered ten days prior to the relevant general meeting in the shareholders’ register maintained by Euroclear Finland Ltd and register with the Company no later than on the date stated in the notice of the meeting, which date may not be earlier than ten days prior to the meeting. Participation in a general meeting on the grounds of nominee registered shares (including shares registered in the shareholders ´ register maintained by Euroclear Sweden AB) requires that a temporary entry of the owner of the nominee registered shares has been made in the shareholders’ register ten days prior to the relevant meeting. Shareholders seeking to attend a general meeting are responsible for obtaining individual registration in sufficient time to ensure that this requirement is met.
An Annual General Meeting of Shareholders (“AGM”) must be held at the latest in June in Helsinki, Espoo or Vantaa on the date determined by the Board of Directors. The financial statements, comprising the consolidated financial
statements and the Board of Director´s report and the auditor´s report will be
presented at the AGM. At the AGM the following matters shall be decided: the
approval of the financial statements; the use of profit disclosed in the balance
sheet; the discharge from liability of the members of the Board and the Managing Director; the remuneration, if any, of the Board members and the grounds for compensation of travel expenses and the number of Board members, deputy members and auditors. At the AGM the members and deputy members of the Board and the auditor shall be elected.